Grant-In-Aid Application - Directions and Guidelines
Formally established in 1977, the Wild Sheep Foundation (WSF) is a non-profit 501(c)(3) tax exempt conservation organization with over 8,100 members around the globe operating under a July 1-June 30 fiscal year. WSF is dedicated to promoting and enhancing populations of wild sheep and their habitats. Since inception, WSF and our network of Chapters and Affiliates have raised and invested more than $135 million for conservation and management of wild sheep. WSF’s Purpose and Mission are to:
- Enhance wild sheep populations and their habitats
- Promote scientific wildlife management
- Educate the public and youth on sustainable use and the conservation benefits of hunting
- Promote the interests of the hunter
WSF GIA funding will be driven by our Conservation Vision 2025. GIA applicants are directed to closely review the relevant document to ensure project proposals address one or more of the listed priority goals therein. Failure to demonstrate consistency with WSF and the relevant Conservation Vision’s goals will greatly reduce likelihood of WSF funding.
GRANT REVIEW PROCESS/TIMELINE
In addition to our Conservation Staff, WSF uses the collective expertise of a panel of wildlife professionals who comprise our Professional Resource Advisory Board (PRA Board). PRA Board members provide scientific, wildlife and habitat management, land use, and other specialized expertise to assist the WSF Board with policy and GIA funding decisions.
GIA applications must be submitted electronically (between July 1-31 each year) via a write-protected application form (editable until final submission) on the WSF website. Following review and recommendations by WSF Conservation Staff and PRA Board, the WSF Board makes funding decisions in October. Successful GIA applicants are typically notified by early November. Following notification, a Grant Funding and Operating Agreement (hereinafter called the WSF Grant Agreement) will be sent to grant recipients (“Grantees”). Unsuccessful applicants may resubmit their proposals for further consideration during the next annual funding cycle with a new GIA application. WSF rarely acts as the sole funding source for projects. WSF prefers to receive proposals that reflect cooperator and partner matching funds, especially in jurisdictions where WSF helps raise funds via auction tags.
WSF GIA Policies and Requirements
Proposals that have been well-coordinated with and developed collaboratively between WSF Chapters & Affiliates and applicants (e.g., appropriate agencies, universities, consultants, individuals, organizations, etc.) are strongly encouraged. Letters documenting said support are required, where applicable.
Grantees receiving funds from WSF must comply with the requirements listed below. Failure to do so will result in revocation of any WSF funds not expended, and the applicant will be considered ineligible for future WSF grants. Proposals will be found ineligible if the applicant has not met past requirements objectives or violated terms of a WSF Grant Agreement.
1. All GIA applications must be submitted in US dollars.
2. WSF does not typically fund salaries or fringe benefits to agency project personnel.
3. WSF does not typically act as sole purchaser of fee-title lands.
4. WSF does not typically fund large-capital (> $5,000) equipment expenditures.
5. WSF grant funds cannot be used for general administrative overhead or indirect costs. Matching dollars or in-kind labor are not required but are considered favorably during proposal review and evaluation.
6. To maximize effectiveness of WSF funds, where applicable, proposals eligible for Pittman-Robertson 3:1 match should explain how P-R funds will be pursued or have been obtained.
7. WSF pays upon receipt of vendor invoice(s) forwarded directly from vendors or indirectly via the Grantee.
8. Approved grants will be made available upon completion and execution of a WSF Grant Agreement. This Agreement will specify milestones such as defined scope of work, WSF funding commitment, schedule for payment of WSF funds, deadlines for progress and completion reports, and other deliverables [see #9 below] to be provided to WSF. If progress or completion reports and accompanying materials are not received within 60 days of identified milestone deadlines, the balance of awarded WSF funds may be forfeited by Grantee at the discretion of WSF. WSF reserves the right to perform evaluations or inspections prior to release of final payment.
9. WSF grant monies must be used within 12 months of completion and execution of the WSF Grant Agreement. If approved funds are not expended within that 12-month period, an extension request must be submitted to and approved by WSF. If an extension request is not received, that project may be considered cancelled at the discretion of WSF, and no additional WSF funds will be issued. Multi-year funding requests may be submitted, but funding in successive years is subject to submission and approval of a new grant application, and is driven by the WSF budget availability.
10. The following shall be sent to WSF within 60 days following project completion:
- a. an electronic progress or completion report (≤ 4 pages in length)
- b. an itemized list of expenses that account for total WSF funding
- c. 6 high-quality digital photos showing project highlights, including a brief narrative for each picture
- d. WSF specifically requests quality video footage of field projects (e.g., prescribed burns, wild sheep transplants, waterhole developments, etc.)
11. If WSF funds are awarded, Grantee shall publicly acknowledge WSF participation. If a project involves signage (e.g., property acquisition, public access development, habitat enhancement, water development, etc.), or if project-related publications are produced, WSF shall be acknowledged for its financial support. An electronic copy of any article, thesis, dissertation, or other report acknowledging financial support of the project by WSF shall be provided to WSF.
For further information on the WSF Grant-In-Aid program, please contact:
Kevin Hurley, Vice President for Conservation
Wild Sheep Foundation
412 Pronghorn Trail
Bozeman, MT 59718